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Archive for the ‘Butte Service Unit’ Category

April Volunteer Meeting THIS Wednesday at 6:30 pm

Just a quick reminder that we have our monthly Volunteer Meeting on Wednesday, at 6:30 pm, at the Girl Scout room at Hawthorn School.  The address is 3500 Whiteway and we would like at least 1 adult representative from every troop.


Our May Meeting is usually a PARTY!!  Bring your Calendar and a Snack to Share!  This is our last meeting til school starts, so we have a LOT to discuss!

Spring Sales Recap and Cookie Balances Due

May and June Council Events  – So much going on!

July 4 Parade – Theme Tees? Do you know of a low trailer we could borrow for the Float?

Camp @ CastleRock – Early Registration has started

New Leader Training/ GS 101  – Traditions and Team Building

Back to School KickOff  – Volunteer Meeting in Mid August?

This is a great place to ask questions, to seek advice, to find mentors, AND to see what’s happening in Butte! 

There are a lot of activities going on, so stay in the loop and JOIN US!


Flag Ceremony Guidelines

A flag ceremony honors the American flag as the symbol of our country and all the hopes, dreams, and people it consists of.

If your group includes girls from other countries, girls can honor their flags, too, and conduct an international flag ceremony.

Flag ceremonies may be used for:

·        Opening or closing meetings

·        Opening or closing special events

·        Beginning or closing a day

·        Honoring a special occasion or special person

·        Retiring a worn flag

Flag ceremonies may take place in meeting rooms, outdoor settings, large auditoriums, on stage, even on horseback.

All flag ceremonies share one thing—respect for the flag.


Flag Ceremony Guidelines

Keep it simple. Emphasis needs to be on respect for the flag rather than on the commands or techniques. Adults can ask girls these questions when planning:

1.     Who will carry the flag?

2.     Who will be the color guards?

3.     Who will give the directions for the ceremony?

4.     What song will be sung? Who will sound the pitch and start the song?

5.     Will a poem or quotation be included? Who will say or read it?

6.     After the Pledge of Allegiance, will the Girl Scout Promise and the Law be said?

7.     In what order will the parts of the ceremony take place?

8.     When will the group practice?

9.     Where will the flags be placed at the end of the ceremony?


Terms Used in a Flag Ceremony

The color bearer (or flag bearer) is the person who carries the flag. There is one color bearer for each flag used in the ceremony.

The color guard is a team that guards the flags. Any even number of guards may be used, but usually four or six girls are sufficient.

The Girl Scout in charge (or caller) is a designated Girl Scout who announces or calls each part of the ceremony.

Possible Commands for a Flag Ceremony

“Girl Scouts, attention.” Used to announce that the flag ceremony is to begin.

“Color guard, advance.” This signals the color guard to advance with the flags, or advance to pick up the flags.

“Color guard, post the colors.” This directs the color guard to place the flag in flag standards, or to attach the grommets to a flag pole rope.

“Color guard, honor your flag.” The color guard salutes the American flag.

“Please join us in saying the Pledge of Allegiance.” (Followed by an appropriate song, quotation or poem, if so desired.)


“Color guard, honor your flag.” The color guard salutes the American flag.

“Color guard, retire the colors.” This asks the color guard to remove the flag from standards, or to lower the flag, detach from the rope, and fold prior to being dismissed.

“Color guard, dismissed.” The color guard leaves in formation, with or without the flag.

“Girl Scouts, dismissed.” Girls may leave in formation or be at ease where they have been standing.


Handling the American Flag

Display of the American flag is governed by law to ensure that it will be treated with the respect due the flag of a great nation. This is known as the United States Flag Code. Some of the rules most useful for Girl Scouts are:

·        The American flag must be placed in the center, and higher, when displayed with a group of state, local, or organizational flags flown from staffs. It may also be positioned to the right of other flags. (If girls were to hold the flag while facing their audience, their right side would be the flag’s own right.)

·        When displayed from a staff in a house of worship or public auditorium, the flag of the United States must hold the position of superior prominence, in advance of the audience, and in the position of honor at the clergy’s or speaker’s right as he or she faces the audience. Any other flag so displayed should be placed on the left of the clergy or speaker or to the right of the audience.

·        The flag is to be hoisted briskly and lowered slowly with dignity.

·        The flag should never be allowed to touch anything beneath it, nor should it ever be carried flat or horizontally—always aloft and free.

·        Never use the flag as a cover or place anything on top of it.

·        No disrespect of any kind should be shown to the flag of the United States. It should be kept clean.

·        The flag, when carried in a procession with other flags, should be either on the marching right or, if there is a line of other flags, in front of the center of that line.

·        When you display the flag on a wall or in a window where people see it from the street, it should be displayed flat with the blue part at the top and on the flag’s own right (which is the observer’s left).

·        When displayed after dark, the flag should be illuminated.

Early Bird Spring Registration will begin April 1, 2013


Early Bird Spring Registration will begin April 1, 2013.  Please remember the following:

·         We will NOT be supplying you with pre-printed forms, but all currently registered girls will appear on e-Biz and leaders can easily pre-register girls there.

·         Remember that any girl that is not registered for next year by Oct. 1 will fall off the Troop Management e-Biz report at that time and leaders will no longer be able to register them.  If this happens, the girl’s parent will have to go onto e-Biz to “reactivate” them.

·         Registration fees this year will be $15.  This was agreed upon at the National level prior to 2009, and $15 is still a great value for building our girls into the future leaders of tomorrow  :0)

·         There will likely be an incentive for early registration, but I’ve not heard the details yet.  Early registration and any incentives will likely expire at the end of June.  More to come on this.

Cookie Dates 2013

For Girl Scouts & Parents

Our Annual Girl Scout Cookie Program will kickoff of January 26, 2013. So when your local Girl Scouts come calling with this year’s best- selling cookies, remember you’re saying hello to tomorrow’s business leaders.

The Girl Scout Cookie Program is the largest girl-led business in the country! Everything girls do in Girl Scouting is designed to help them grow into leaders of courage, confidence and character. Girls set cookie goals to support their chosen Girl Scout activities for the year, to fund community service and leadership projects, to attend summer camp, to travel to destinations near and far, and much more. Plus, our cookie customers get a great product and support girls right here in Montana and Wyoming.

Learning Life Skills

The activity of selling cookies is directly related to our purpose of helping all girls realize their full potential and become strong, confident and resourceful citizens. Through the Girl Scout Cookie Program girls develop five essential skills:

  • Goal setting
  • Decision making
  • Money management
  • People skills
  • Business ethics

What’s New?

For the first time in thirteen years, the Girl Scouts of the USA has changed its iconic cookie box! The boxes sport not only a new look, but a new purpose: to showcase the five lifelong financial literacy and entrepreneurial skills that the Girl Scout Cookie Program teaches. You will notice that each individual cookie will be wearing a sash that will explain the different opportunities and badges that individual girls can earn.

Always remember to follow safety rules as we begin the pre-sale. If you have any questions, please contact Bernie Steffan, Product Sales Manager at 1-800-736-5243 or You may also contact Roberta Lynch at 1-800-736-5243 or

Important Dates (2013) to remember:

December 3-6, 2012: Wyoming Cookie Training Dates

January 5-12, 2013: Montana Cookie Training Dates

January 12-26, 2013: Cookie Rallies

January 26, 2013: Cookie Program Begins! NO EARLY STARTS!

February 10, 2013: Pre-Sale Ends

February 13, 2013: All orders and pre-sale incentives entered in to e-Budde

February 14, 2013: Orders due to the service unit

February 15, 2013 All service unit orders submitted to the council

March 4, 2013: Delivery begins

March 16 – April 7, 2013: Booth Sales

April 8, 2013: Money due to the troops

April 10, 2013: Deposits due to the council

1st Annual Cookie Rally Sleepover Jan 25-26

1st National Girl Scout Cookie Rally Slumber Party!

Day: Friday, January 25th

Location: Gold Hill Lutheran Church.924 Placer St

Patch: Girls do not have to spend the night to earn the patch, but we would like to see all the GS in Butte turn out for this fun night of games, and learning!

Start Time: 6:00 pm. We will be providing an evening snack but please make sure your daughter has had dinner before she comes. Girls may be picked up at 9:00pm if she isn’t spending the night.

Pick Up Time: 9:00 to 10:00 am. Saturday January 26th

Important Information: Pre-Sale season starts January 26th, if your daughter does not come to the slumber party on Friday, they can pick up packets on January 26th from the slumber party pick up time in the morning from 9:00 to 10:00 am. There are NO EARLY SALES. If you have any questions, please contact your daughters Troop Leader for more information.

We Need: Adult volunteers for supervision, set up and clean up and to help with our fun activities!!!! We plan on having a lot of girls come to the slumber party and the more adult volunteers we have to stay the night to help us watch the girls, pass food, setup/clean up the better. There will be Troop leaders and Co-leaders there to supervise but we need more help!

January 26th is the start of Girl Scout Cookie selling season! To start our fundraiser off right we are going to have a slumber party to make learning fun. At the slumber party the girls will be learning about: financial management, how to present themselves/selling techniques to the public, safety rules…the do’s and don’ts to keep our Girl Scouts safe when they sell and to learn about our exciting cookie products!

We will also have games, songs, activities and watch an appropriately rated G movie, i.e. Disney or the equivalent movie for entertainment! We will be having a lot of fun!

We will provide a snack in the evening after the girls arrive and are settled in for the night and the activities start. We also will provide the girls with a breakfast, which has been generously donated, consisting of milk, juice, fruit, yogurt, and other healthy breakfast options.

Prior to girls being dropped off they MUST have a properly filled out Activity/Permission health History Card and Emergency Contact Information. We must know about any medications, allergies or other arrangements for health/ hygiene and safety to properly look after your daughter, prior to her arrival.

Please be prepared for late night calls and or requests to come pick up your daughter in case of social anxiety, nightmares or other unforeseen occurrences where it might be in the best interest for your daughter to go home earlier than planned.

Electronic devices will be allowed but please heed this warning: Troop leaders, Co-leaders, and adult volunteers will not be responsible for the damage or loss ofany items, regardless of what is brought to the slumber party. Any items or devices that are improperly used or cause problems or disturbances may be temporarily confiscated and returned when your daughter leaves in the morning.

The following is a list of items that required and suggested for your daughter to bring to make her sleepover fun and comfortable.

Please have your daughter bring the following:

  • Sleeping bag
  • Sleeping mat/ Camping mat/ Exercise mat/ Area rug/ Cot/ Inflatable bed or some other sleeping cushion for your daughter to put her sleeping bag on.
  • Pillow
  • Clothes for the next day
  • Warm pajamas and extra set of pajamas in case of spills or accidents.
  • Warm socks to sleep in
  • Sweater in case they are cold at night or a warm blanket for extra warmth
  • Any medication or health and hygiene equipment/needs and explicit instructions for use
  • A comfort item like a bear or doll if your daughter wishes

Please contact your Troop Leader for more information.

Girl Scout Investiture / Rededication Ceremony

From Chrissy H:

Thank you to everyone that helped with Investiture. We had a head count of 120 people  (give or take), so I see that as successful. It shows me that the girls have a lot of support from their families, which is great!

On a personal level though, I felt it wasn’t as successful as I’d hoped it would be. There was a lot of chaos and it seemed to drag out and parents wanted to get out of there as soon as their girls were pinned(which is understandable), but for our next service unit meeting I want to discuss this and would like honest and constructive criticism from everyone.

Could everyone please make a list of 10 things they liked and 10 things they thought could have been different and bring it to the next meeting to go over? While its still fresh in our minds? I would appreciate it so much! I feel that the only way we can get better as a Service Unit is to work together and fix some of theses things that can be fixed. I am not married to any ideas and welcome any help I can get. I enjoy planning these events, but need everyone’s help, cooperation & participation. I need to know that the girls will be on their best Girl Scout behavior, not just roll their eyes when I ask them to behave. I feel if we want to grow our membership numbers with girls and adults then we need to become a united front(which is headed in that direction) and not look like a hot mess. Which is how I felt last week. I don’t blame anyone but myself for not being more prepared. All I am asking for is some help. Input and information on how these events can be more successful.
I will discuss at further length what my intentions for WTD will be so the girls, parents and leaders can all be properly prepared.

Thank you again. And I apologize for the delay in these notes.


GS Volunteer Meeting Nov 2012

Agenda. Nov 13 2012

Hawthorne Building 7:00-8:30pm  Theme:  BIRTHDAY IN A BOX!  Bring items to compete a BiaB!

 I  Welcome / Introductions/Refreshments

II  Kaper Chart

III  Council News – Dawn M  


B   Programs

C   Fall Product

D   Cookie Trainings

IV   Treasurers report – Vicki P

V  Troop  Reports

A  Committee Chairs

B  Meeting Schedules / Rosters

C  Bridging/Awards

VI  Old  Business- HL Meeks

A  J Low’s Birthday Party – HL   

Investiture / Rededication – Chrissy


VII  New Business

 Food Drive Dec 8

B  Caroling  –

C  Thinking Day – Chrissy

D  Scrapbooking – Kristen   

E  Safe Space Appeal

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